Scribely policy

Privacy Policy

This policy explains how Scribely collects, uses, stores, and protects information when you use the app.

Last updated: 10 June 2026

Who we are

Scribely (“we”, “us”, or “our”) is an AI-assisted note-taking, transcription, and session documentation product. We are committed to protecting user privacy and handling personal information responsibly. For privacy questions, .

1. What information we collect

Depending on how you use Scribely, we may collect and process the following types of information:

  • Account information, including email address, profile details, role, and organization or workspace details.
  • Preferences, including templates, memory settings, terminology, names, places, and text replacement rules.
  • Session information, including titles, participants, context, timestamps, transcripts, summaries, generated outputs, and related notes.
  • Audio input when you choose to record or process audio for transcription.
  • Usage metadata, including app version, device type, recording length, token usage, diagnostic logs, and security events.

2. Audio and transcription

Scribely asks for microphone access only when you start a recording. Audio is used only to provide the service you request, including transcription, summaries, notes, letters, minutes, and related AI-assisted outputs.

Scribely does not store audio recordings as retained user content. Audio may be transmitted to our secure processing infrastructure and AI transcription providers only for the purpose of converting speech to text and generating requested outputs. Once transcription processing is complete, audio is not retained by Scribely as part of your saved account or session data.

Transcripts and generated content may be saved in your account or session history so that you can review, continue, edit, export, or delete them. You should only record conversations where you have the right and consent to do so.

3. How we use information

We use information to:

  • Provide AI-powered transcription, note generation, and session documentation features.
  • Personalize the app using your templates, memory preferences, and saved settings.
  • Authenticate users and protect accounts, workspaces, and app infrastructure.
  • Monitor usage, reliability, security, and product performance.
  • Communicate account, support, security, and service-related information.
  • Comply with legal, security, and platform obligations.

We do not sell personal information, transcripts, generated content, or audio data.

4. Google sign-in and Google user data

If you sign in with Google, Scribely may receive basic Google account information such as your name, email address, profile image, and Google account identifier. We use this information only to authenticate you, create or secure your account, personalize your profile, and provide access to Scribely.

We do not sell Google user data or use it for advertising. We do not access Gmail, Google Drive, Google Calendar, or other Google content unless a future feature clearly asks you for additional permission.

5. Where and how data is stored

Scribely uses trusted infrastructure and service providers, including Firebase and Google Cloud services, to authenticate users, store app data, process requests, and generate AI-assisted outputs. User account data, preferences, session records, transcripts, and generated content may be stored in secure cloud services so the app can provide cross-device access and continuity.

Audio is handled separately from saved session data. It is processed transiently for transcription and is not retained by Scribely as stored account content after processing completes.

6. Health and professional information

Scribely may be used in professional or health-related contexts. Users are responsible for ensuring they have appropriate consent and authority to enter, record, upload, or process session information. AI-generated outputs should be reviewed by a qualified person before use.

7. Data retention and deletion

We retain account information, preferences, session records, transcripts, and generated content for as long as needed to provide the service, meet legal obligations, resolve disputes, and maintain security. You can delete supported content in the app where available, or request access, correction, export, or deletion by .

8. Disclosure to service providers

We share limited information only with trusted providers that help us operate Scribely, including cloud infrastructure, authentication, database, AI processing, analytics, diagnostics, and email delivery services. These providers are used to deliver the product and support the service. We do not use or share personal information for third-party advertising.

9. Your rights

Depending on where you are located, you may have rights to access, correct, delete, export, restrict, or object to certain processing of your personal information. Australian users may also have rights under the Australian Privacy Act 1988 (Cth), including the right to make a complaint to the Office of the Australian Information Commissioner.

10. Security

We use access controls, authentication, encrypted transport, and cloud security controls to protect information. No system is perfectly secure, so users should avoid entering information they are not authorized to process.

11. International processing

Scribely is operated from Australia and may use cloud services that process information in Australia or other regions where our providers operate. Where required, we take reasonable steps to protect information in accordance with applicable privacy requirements.

12. Changes to this policy

We may update this Privacy Policy from time to time as Scribely changes. The date above indicates the latest version. Significant changes may be notified through the app, website, or email where appropriate.

13. Contact us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact:
Scribely Privacy Officer